THE WRITE ELEGANCE AT THE RIGHT PRICE
CALLIGRAPHY LIST INSTRUCTIONS

Call us direct
INVITATIONS
Contact us by E-Mail
1-617-969-6048
CALLIGRAPHY
1-877-767-8372
SEATING SCROLLS
E-Mail: rhoda@cordially-yours.com
 
INSTRUCTIONS ON PREPARING YOUR GUEST LIST
PLEASE READ CAREFULLY TO AVOID DELAYS

Make sure your guest list is checked for details. Double check your address and zip code.
If mailing outside the USA, double check the Country's addressing format and mail codes.
 
 
   

LIST PREPARATION
INSTRUCTIONS

Your calligraphy guest list must be prepared on a PC computer. It can be prepared in Microsoft Word, WordPerfect, Word, or Wordpad and saved as a .DOC, DOCX or .TXT file. You could also send us a *.WP (wordperfect) file. We cannot open files prepared in googledocs. We accept e-mailed files, thumb drives and memory cards. A list not prepared correctly will cause delays.

We cannot use spreadsheets. If you are not able to convert your spreadsheet to a Word Document, We can have it done for a fee. E mail the spreadsheet for a conversion-to-Microsoft word price quote.

There are extra charges if we have to type your list manually.

You can either E-mail your calligraphy list to
rhoda@cordially-yours.com or cordiallyyours36@aol.com
or save it to a thumb drive, SDHC card, or onto a CD and bring in, or mail it with your order form and envelopes.

If you are having OUTER and INNER envelopes,
you should have two(2) lists.
Your first calligraphy list should be saved as YOURLASTNAME-outers Your second list should be saved as YOURLASTNAME-inners.
If you only have outer envelopes, your list should be saved as YOURLASTNAME-outers.
If you only have outer envelopes, read the instructions below carefully.

Prepare a continuous list.
Do NOT use Excel spreadsheet, unless converted to word document
Do NOT use tabs or columns or label format
Put One(1) space after each name and address set.
Do NOT use ampersands("&") in place of "and"
The phrase "and family" should NOT be used on outer envelopes(unless you do NOT have inner envelopes).
The first names of children should be listed on the inner envelope.

CORRECT:
continuous list
single column
space between sets
on outers and inners

WRONG
Should not use 2 or more columns
These are in label format.
These abbreviate states, Ave.,Apt.
These should not be side by side
These should not have ampersands ("&")
Inner Envelopes should be on separate list

OUTERS

Mr. and Mrs. David Asher
71 Truman Highway
Bangor, Maine 04401

Mr. and Mrs. Robert Fuller
77 Alliton Place
Apartment 2B
Tulsa, Oklahoma 45786

Dr. and Mrs. Jonathan Rice
14A Orchard Street
Cleveland, Ohio 97982

INNERS
Mr. and Mrs. Asher
Melissa and Christina

Mr. and Mrs. Fuller
Steven and Elizabeth

Dr. and Mrs. Rice

WRONG

Mr. & Mrs. Robert Fuller
and family
77 Alliton Place
Tulsa, Oklahoma 45786
Robert & Mary

Mr. and Mrs. David Asher
71 Truman Highway
Bangor, ME 04401

David, Debbie & Kids
Dr. and Mrs. Steven Smith
214 5th Ave., Apt. 2205
New York, NY 10011		  

NOTES
Names for calligraphy for corresponding inner envelopes should be listed on separate list or at the very end of the outer envelope list.

Do NOT use abbreviations for Avenue, Street, Road, Boulevard, Court, Place, Square or State.
Do NOT use Apt. in place of Apartment.
Do NOT use the phrase "and family", unless you do not know the names of the children or there are too many names to list.

PROPER FORMS FOR SOCIAL SITUATIONS WHEN YOU ARE ADDRESSING INVITATIONS WITH DOUBLE ENVELOPES
(AN INNER AND OUTER ENVELOPE)

*IF YOU HAVE SINGLE ENVELOPES, ANY CHILDREN OR GUESTS MUST BE INCLUDED
ON THE SINGLE OUTER ENVELOPE.

OUTSIDE AND INSIDE ENVELOPES

Married Couple:
Outside: Mr. and Mrs. Richard Piper
Inside: Mr. and Mrs. Piper

Married Couple with young children:
outside: Mr. and Mrs. Richard Piper
inside:
Mr. and Mrs. Piper
Steven and Elizabeth

Married Couple with children 13 to 18:
outside: Mr. and Mrs. Richard Piper
inside:
Mr. and Mrs. Piper
Mr. Steven Piper
Miss Elizabeth Piper

*note: Children over 18 years old should receive a separate invitation

Married couple with different surnames:
outside:
Ms. Jennifer Lawson and
Mr. Richard Piper
inside: Ms. Lawson and Mr. Piper

Married Couple, woman is a doctor:
outside: Mr. and Mrs. Richard Piper
inside: Mr. and Mrs. Piper
or
outside:
Dr. Jennifer Piper
and Mr. Richard Piper
inside: Dr. Piper and Mr. Piper

Married couple who are both doctors:
outside: Drs. Richard and Jennifer Piper
inside: Drs. Piper

Single Woman:
outside: Miss(or Ms.) Jennifer Lawson
inside: Miss(or Ms.) Lawson

Single Man:
outside: Mr. Richard Piper
inside: Mr. Piper

Single woman with guest:
outside: Miss(or Ms.) ennifer Lawson
inside: Miss (or Ms.) Lawson and Escort
or
inside: Miss (or Ms.) Lawson and Guest

Single man with guest:
outside: Mr. Richard Piper
inside: Mr. Piper and Guest

Divorced woman:
outside: Mrs.(or Ms.) Jennifer Piper
inside: Mrs.(or Ms.) Piper

Widow:
outside: Mrs. Richard Piper
inside: Mrs. Piper

Unmarried couple living together:
outside:
Ms. Jennifer Lawson
Mr. Richard Piper
inside:
Ms. Lawson
Mr. Piper

Judge:
outside: The Honorable and Mrs. Richard Piper
inside: Judge and Mrs. Piper

Clergy:
outside: The Reverend Richard Piper
inside: The Reverend Piper

Officer-Man (active or retired):
outside: Colonel and Mrs.Richard Piper
inside: Colonel and Mrs. Piper

Officer - Woman(active or retired)
outside:
Lieutenant Jennifer Piper, U.S. Navy
Mr. Richard Piper
inside:
Lieutenant Piper
Mr. Piper
When you save your list, it should be
saved under a file name called
(your last name)-outer and (your last name)-inner
before you transmit it to us.
Do NOT use the name (addresses) or (weddingaddresses)
   

SUMMARY FOR PREPARING LISTS FOR CALLIGRAPHY

  • Type all names using Microsoft Word or Word Perfect only with the way you want them to appear. Check your spelling.
    We are not responsible for spelling errors for
    information provided by the customer.
  • Do NOT use a spreadsheet, Excel, column or label format
  • If you are not able to convert your spreadsheet to a Word Document,
    We can have it done for a fee.
    E mail the spreadsheet for a conversion price quote.
  • Do NOT type or format into multiple columns(or label format)
  • Type the word "and". Do not use ampersands ("&")
  • Type out each state name in full
  • Do NOT spell out the word Doctor (Dr.) or Attorney (Atty.)
  • Type a continous list leaving 1 space between address sets
    or 1 space between lines on inside envelope names
  • Save as a "DOC", "DOCX" file or "TXT" file only on a PC

    • SPECIAL SERVICES:
    Placecards
    Return address printing on back flap.
    Guest List Typing
    Mail Fulfillment and Mailing

    PLACECARDS
    **NOTE- if you buy placecards elsewhere
    they need to be at least 3 1/2" wide in order for us to work with them.
    They cannot have the letter "M"____________ pre printed on the name line. Blank stock is preferred. We cannot print on special shaped cards with a scalloped or laser design edge.
    Cordially Yours also sells placecard stock.

    For escort cards, the envelopes have to be 3 1/2" wide and
    must open on the long end(top).

    When you prepare your guest list for placecards, please prepare the list by table numbers in alphabetical order.
    It is acceptable on placecards and escort sets to use ampersand
    ("&") to allow for a larger letter point size.

    Table One

    Mr. & Mrs. Robert Ahearn
    Mr. & Mrs. Seymour Backman
    Mr. David Edwards
    Mrs. Sally Grossman & Guest
    Ms. Lauren Hall & Mr. Samuel Smythe

    Table Two
    Etc. Etc.